Exhibitors

ICM2018 EXHIBITION HALL

Venue: PAVILION 2
Pavilion 2 is adjacent to the main plenary, near the food court and Pavilion 5 entry lobby, where all the other conference and meeting rooms are located.

The Exhibition hall will be divided into the following categories:

• Academic institutions
• Publishers
• Software
• Teaching materials
• Other

Download here ICM floorplan

Booth numbers 26 through 39 are exclusively for software and teaching materials companies.
The Exhibition Hall ICM2018 will be open to Congress participants, attendees and registered visitors.

SCHEDULE

SETUP/DISMANTLING TIMES AND DATES

BOOTH - INVESTMENT

1) Reservations are accepted subject to completion and submission of the signed/dated Exhibitor Form to exhibition@icm2018.org. Upon receipt of the Exhibitor Form, the Organizing Committee will send a confirmation e-mail for the reservation and the invoice. For Brazilian Exhibitors, an invoice will be issued.

2) Payment is by bank transfer, as per instructions below:

- All bank charges and fees are the responsibility of the company and cannot be deducted from total booth costs.

- Please send documentation of the bank transfer including the name of the exhibitor company to email address exhibition@icm2018.org.

3) The Organizing Committee is not responsible for the employees and contractors of the exhibitor company, who will work in the booth area during ICM2018. It is the sole responsibility of the Exhibitor to fully comply with the federal, state and municipal laws and regulations in force in Brazil, and the Organizing Committee cannot be held responsible or assessed in the case of inspection. Inspections and assessments are conducted by Brazilian public agencies and are independent of the Organizing Committee.

4) The booths, merchandize or products and personnel in the service of the Exhibitors are not covered by the event insurance; therefore, each Exhibitor must provide their own insurance. We strongly recommend that each exhibitor obtain general liability and multiple-peril insurance, such as losses, loss of profits, damages and/or losses of any nature that may occur to displayed merchandize, booths or personnel in service, from the first day of setup to the last day of dismantling. More information on this subject can be found in the Exhibitor Manual.

BOOTH - STRUCTURE & COUNTERPARTS

1) ) Booth 9 sqm (3 m x 3 m) with basic setup, as described below:

• Octanorm system structure with dividing panels (TS), height 2.2 m, color white;
• Carpet installed directly on the floor, fixed with double-sided adhesive tape; Structural metal top, partial and unlined;
• 01 identification plaque with logo printed on vinyl;
• 01 single-phase 220V/250W outlet (energized with 1 KVA);
• 01 table with round glass top;
• 04 chairs;
• 01 counter, Octanorm system, with sliding doors;
• 01 spot with bulb for every 3 sqm;
• 01 trash can.

2) Exhibitor badge: 4 units.
*Exhibitor badge gives access to:
- Exhibition hall, restaurant and common areas of the pavilions;
- Public Lectures (Pavilion 3);
- Opening Ceremony and Closing Ceremony (Pavilion 3), for which registration in system is mandatory. Detailed information available in the Exhibitor Manual.

3) Inclusion of the company name in the list of ICM2018 Exhibitors on the website and in the Program.

CANCELLATION POLICY

Requests for cancellation will be accepted upon dated and signed written request, at email: exhibition@icm2018.org exhibition@icm2018.org

Cancellations are subject to the following dates and rules:

• Cancellation requests made by February 28, 2018: 90% refund of the total amount paid.
• Cancellation requests made between March 1, 2018 and May 15, 2018: 70% refund of the total amount paid.
• Cancellation requests made between May 16 and June 15, 2018: 50% refund of the total amount paid.
• Cancellation requests made after June 15, 2018: no refund.

Refunds, when due and in their proportions, will be made within 90 (ninety) days after the cancellation request, by bank transfer to the payor who originated the initial transfer.

ADDITIONAL INFORMATION ABOUT EXHIBITION
E-mail: exhibition@icm2018.org